Presumably, all companies are hoping to update their accounting software to look for some new features and functionality within the company. However, practices performed after integrating new software are not always optimized in the best way. Intuit strives to keep its creation, QuickBooks, at the top of the charts for stellar accounting software and thus claimed QuickBooks in cloud software options for users. The latest version of Intuit, QuickBooks 2018 can also be connected to cloud technology to improve its uses.
There is no doubt that with the latest releases, Intuit is trying to nurture the ecosystem of cloud-based software approaches and services. A couple of months ago, Intuit launched QuickBooks 2018 for businesses looking for a portal that meets their accounting and bookkeeping needs. The latest version of QuickBooks is a combination of advanced tools and features, among which some features are really beneficial for small businesses and are purely concerned with claiming growth.
However, it is equally important for users to update their company files as they plan to move their company accounting system to the new QuickBooks 2018 software. While many users test QuickBooks 2018 as an easy-to-use platform, some are still not fully familiar with updating data related to company files. Rather, there are several expert-handed terms regarding the query to update your existing company file before switching to QuickBooks 2018, which are discussed below:
The manager is the real boss: The key consideration to keep in mind when trying to convert your existing company file to QuickBooks 2018 is to keep in mind that only the administrator can update the company file. The same would not matter much if the company only has one user. But in the case of multiple users, a user must be logged in as an administrator to update the files to QuickBooks 2018.
Updating company files over the network causes severe data problems: A slight but important point to keep in mind when updating your company file to QuickBooks 2018 is that you never update the data while it resides on a cloud network or mapped device. Doing so can cause data loss or damage-like conditions as in the cloud, data conversion progresses vulnerable to threats. On the contrary, to save your data and yourself from such disasters, the administrator should always update the file stored locally on the system.
Accessing an updated company file in previous versions is a real headache: It is recommended to complete all your connections with older versions of the software, as once the company file conversion process is done, there is no possibility to access the files in the older version of QuickBooks. To continue to have access to the same company files in the previous version of the software, the user must back up the data and save it separately in the company file itself.
Business company files are no longer accessible through QuickBooks Premier or Pro: Businesses that have already made the wise decision to move from QuickBooks pro or premier versions to QuickBooks 2018 should know that updated data will no longer open in earlier versions of QuickBooks pro or premier. The business update files will open and be accessed only through the QuickBooks business edition.
The bottom line
Businesses looking for a smooth business data migration to QuickBooks Desktop 2018 are advised to integrate their business with QuickBooks hosting services as well. It is vital to embrace the power of the cloud, delivered in the form of hosting, in the business to face business growth, success and integrity. Third parties are there to offer full installation support, data backup guide, and any other related services.